Open Position

Office Manager

The Office Manager maintains the efficient operation of the administrative and customer service areas of the business. They work closely with the General Manager to meet company goals, promote positive interaction with employees and especially with the public. This position tends to be the nucleus and conscience of the company.

APPLY

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Ability to utilize professional, friendly, relationship building telephone skills and to be able to teach that ability to others as the business grows
Ability to meet company and customer needs by the correct scheduling of work to be done by the field personnel
Ability to interact and communicate well with customers, management, and the people in the field
Provide back up support with customers in regards to finance, or references, etc.
Correct invoicing of jobs as they are produced, postings of payments and deposits as received; preparing and making bank deposits as required
Enter payables into the system on a timely basis
Responsible for the timely payment of bills
Oversee timekeeping procedures with the office staff and production personnel
Responsible for proper inventories of office supplies
Ability to maintain and secure all personnel files
Responsible for weekly reports
Submit payroll on a weekly Bi-weekly basis

JOB SPECIFICATIONS:

Education-

High School Diploma or GED, Bachelor’s Degree preferred

Experience-

Minimum 2-3 years related experience in an office and customer service environment and

1-year Supervisory experience/management experience

Oracle experience desired

Knowledge/Skills/Abilities-

Functional understanding of Microsoft Excel, Outlook, and Word
Excellent phone and customer service skills
Strong organizational, time management, and problem-solving skills
Ability to meet deadlines
Ability to multitask and effectively communicate in a fast-paced environment
Ability to work in a fast-paced environment
Customer service experience
Ability to multitask and problem solve
Strong organizational and time management skills
Bilingual a plus

WORKING CONDITIONS/EQUIPMENT USED:

Work is normally performed in a typical interior/office setting
Work environment involves minimal exposure to physical risks
Light physical effort- requires handling of average-weight objects up to 10 pounds or some standing or walking
Equipment used- Personal Computer, telephone, fax and copy machine